Policies
And Procedures
Any
member of the Bryant Community wishing to access an item from Special
Collections should make an appointment with the Reference Librarian at 401-232-6299.
Special Collections Use
Access
to Special Collections materials are limited to Bryant trustees
and library users possessing a Bryant ID or a Bryant Alumni Card.
If the Reference Librarian is unavailable and/or there is an immediate need for
Special Collections materials by a member of the Bryant Community,
Reference Staff should attempt to retrieve the desired material.
If the requestor is present, Reference Staff should ask the requestor
to remain at the Reference Desk while the requested item/information
is retrieved. The Special Collections are housed in "library
staff only" areas and are not available for general browsing.
Some collections may be inaccessible during off hours as they are
located in the Unistructure. Special Collections items are generally
library use only.
In-house
use of Special Collections materials requires a Bryant ID or Alumni
Card. If a Bryant Alumnus/a does not have an Alumni Card, they should
be referred to the Alumni Office. If the Alumni Office is closed
at the time of the request, efforts should be made to verify that
the requestor is a member of the Bryant Community. The latest edition
of the Bryant
University Alumni Directory is available in Ready Reference (REF.LD.649.8
.A125) and may be of some assistance if further identification is
needed. Please note that this directory is not a comprehensive listing
of all Bryant Alumni.
Once
desired items are obtained from Special Collections users should
be advised to handle all items carefully, especially if items will
be photographed, photocopied, or scanned. Some images are available
on the library's Website, and further photographing and scanning
should be discouraged. Users should also be asked to use Special
Collections items within view of the Service Desks.
Special
Collections Borrowing (limited)
On
occasion, Bryant University campus departments have a need to borrow/use
items outside of the library. Information on items borrowed and the
borrower/department should be recorded on an "Items Borrowed"
form. A physical description maybe necessary if no barcode is present
on the item(s). If a barcode is present the item can be checked
out via the HELIN system (a system override will be necessary).
A two week to one month loan period is allowable. "Items Borrowed"
forms should be routed to the Reference Department and an e-mail message regarding
the particulars of the transaction should be sent to refdesk@bryant.edu.
Special
Collection Returns
Items
on loan from Special Collections should be returned to Reference.
If the Reference Librarian is unavailable, items should be left with a library staff
member.
An e-mail message to Reference refdesk@bryant.edu notifying them of the returned items
should also be sent. Items that are barcoded need to be checked
in via the HELIN system.
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