Procurement Card Management

Procurement Card Introduction

In partnership with JPMorgan Chase, Bryant University offers the Visa Procurement Card Program to all eligible Bryant employees. The Procurement Card (PCard) is an efficient method for employees to make low dollar purchases, pay for travel-related expenses, and help eliminate the use of petty cash for reimbursement of purchases made with personal funds. The objective of this program is to provide Bryant employees with added convenience, security, and flexibility, as well as simplify the purchasing process.

Please click here to go directly to the Bryant University P-Card Manual.

Acquiring a Procurement Card

Any employee authorized to obtain a PCard must complete the JPMorgan Chase Cardholder Account Application. Once the application is complete and has been approved, the employee will be contacted to meet with a member of Purchasing to review the details, requirements and responsibilities of a cardholder for the PCard program. The informational session ensures that the Cardholder is familiar with the policies and procedures of the program and provides answers to any questions the Cardholder may have regarding use of the card. Each Cardholder will be given a copy of the manual to use as a reference guide. Upon receipt of the card, the employee will be required to sign a Cardholder Agreement Form.

The Cardholder must adhere to Procurement Card policies and procedures and may not send a proxy to the Procurement Card meeting.

When Can I Get My Card?

The PCard is sent to the Purchasing department in approximately 7 to 10 days after the application is entered online. Cardholders will be advised when their cards are available, and they must complete a PCard Training Session prior to receipt of their card.

NOTE: PCards will not be sent through interoffice mail and will not be made available until the appropriate training has taken place.

Procurement Card Renewals

All Procurement Cards are valid for three years and are automatically renewed during the month of expiration. Renewal cards are sent directly to the cardholder.

Lost or Stolen Procurement Cards

In the event your PCard has been lost or stolen, please report it immediately to the JPMorgan Chase Bank at 1-800-VISA-911, and contact Purchasing at Ext. 6018.

Verbal reports of lost or stolen Procurement Cards must be followed-up in writing on a Lost or Stolen PCard Notification Form. This completed Form is then sent to the Purchasing Department. The lost or stolen card will be replaced with a new card within ten (10) business days.

Canceling Procurement Cards

To cancel a Procurement Card, cut up the card and send it with a memo indicating department name, Cardholder name, Cardholder account number, and the reason for canceling the account to Purchasing. The departmental supervisor is responsible for notifying the Purchasing department when an employee holding a card leaves the University, and the supervisor is responsible for keeping the cardholder’s PCard records on file for seven years.