Procurement Card Introduction

In partnership with JPMorgan Chase, Bryant University offers the Visa Procurement Card Program to all eligible Bryant employees. The Procurement Card (PCard) is an efficient method for employees to make low dollar purchases, pay for travel-related expenses, and help eliminate the use of petty cash for reimbursement of purchases made with personal funds. The objective of this program is to provide Bryant employees with added convenience, security, and flexibility, as well as simplify the purchasing process.

In addition to providing employees with information on acquiring a card, the following information outlines the benefits of the Procurement Card program to employees, their departments, and the University. The use of the PCard results in University liability, NOT a personal liability for the cardholder, and personal credit ratings will not be affected. However, employees must sign an agreement prior to receiving the card signifying that they are responsible for any misuse of the card.

The Procurement Card is designed to be used for high volume, low dollar buying, as well as for travel expenses. It is not for personal, family, or household purposes. Use of the card for personal purchases is strictly prohibited.

The issuance of a PCard is at the discretion of the Department Chair/Administrator or Supervisor. As with any charge card or financial instrument, it is important the individual cardholder be aware of University restrictions prior to using the card.

Once a Procurement Card Application is received from Purchasing, the applicant fills out all required information and forwards it to their Department Head. The Department Head then indicates the approving official for all purchases made and provides necessary signatures for the issuance of a PCard. With the completion of the Cardholder Application and approvals, a PCard will be issued in the employee's name with the Bryant University logo and “Purchasing” clearly indicated on the card. The PCard is to be used only by the Cardholder.

In the event of an employee leaves the University, the card is to be returned to Human Resources during the exit interview, or it may be brought directly to Support Services. The card will be canceled immediately upon termination of any employee or in the event of abuse of the PCard program. We ask that Supervisors and/or Department Heads notify Support Services immediately with information on any employee who may be leaving Bryant. If an employee no longer requires or desires a PCard, s/he should return it immediately to Support Services.

The PCard Program is administered through our Purchasing and Support Services Department. Employees who have any questions or problems relating to the use of the card should contact Support Services at Ext. 6035.