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 Campus Management
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Facilities Management Administration and Planning
Recharge Policy
Residential Recharges
A work request is entered into TMA work order management system (either manually if from a custodian or online if from faculty, staff, or students). Once done, it is designated as a Service Call. The service call is given to the lead trades person.
Should the request involve residence hall, townhouse, or senior apartment repair/damage, the lead trades person returns the Service Call to the Facilities Work Control Coordinator and writes the recharge amount (from his/her copy of the Recharge Rates Chart), along with what was done to remedy the repair/damage. Technician labor costs are included in all recharges, along with the material cost to repair/replace the damaged item.
The Vandalism Report containing date of repair, location of repair, damage description, and recharge amount is saved (in the TMA Database), and a hardcopy is sent via interoffice mail to Residence Life. A sample of this TMA Vandalism Report can be printed two different ways depending on how much information you need to “see” on it.
- Vandalism Detail Report
- Vandalism Report
Overtime
Every effort is made to perform routine predictable services required by the community during normal work hours. Organizations are recharged when it is necessary to have facilities staff or custodial, maintenance, or grounds personnel perform duties outside of their regularly scheduled work hours. As it relates to campus wide events, personnel requests are made through Central Scheduling with details of event time, location, setup, and staffing requirements. Account numbers for recharges are requested at this time.
- On the weekly time sheets, department supervisors flag the employees, hours, and the name of the event that was worked.
- A list is made each week of all overtime hours.
- A worksheet is completed for each organization’s rechargeable hours.
- A recharge form from the Controller's Office Web site is completed and copies are sent to the organization being charged along with a copy to the Controller’s Office.
Departmental
Gasoline:
Once the weekly gasoline consumption is calculated and accounted for, we recharge the Director of Athletics, the Bryant Center Manager and the Director of the Department of Public Safety for the gasoline used by their vehicles on a monthly basis. A recharge form from the Controller's Office Web site is completed, and copies are sent to the department being charged, with a copy to the Controller’s Office.
Material for Work Performed:
The Facilities Department is tasked with maintaining all equipment and buildings on the Bryant Campus. Existing equipment is repaired on an as-needed basis. Maintenance and repair are the primary functions of the department. Requests for new installations will be charged to the department requesting a new installation. Examples of requests that fall within this category would be include additional electrical receptacles, or additional office shelving. Individuals who request items outside of those determined to be regular maintenance will have their requests reviewed on a case-by-case basis by the Facilities Department; a cost estimate for labor, material, and delivery time will be provided by the facilities engineer. The specific request should be addressed to the facilities engineer by the department manager, who must also provide a valid Bryant account number for the work. Upon completion of the estimate, the facilities engineer will provide a written estimate for the request. If the estimate is approved by the department manager, a work request will be generated, and the work will be scheduled.
The recharge dollar amount and account number to be billed is supplied on the work request, and then a recharge form from the Controller's Office Web site is completed and copies are sent to the department being charged, with a copy to the Controller’s Office.
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