Preparing a Travel Advance Request (Accounts Payable will enter all travel advance requests)
PURPOSE: To request the University to advance monies for an upcoming trip or event.
INSTRUCTIONS:
- NAME: Enter name of person who will be receiving monies.
- DEPARTMENT:Enter department name. (Account numbers do not go in this area.)
- PURPOSE OF TRIP:Enter purpose of trip.
- ADDRESS:Enter address where Accounts Payable will mail check.
- PART 3:Provide details of Trip (Place, Dates, etc.) This information is required. Invoice numbers will be generated by the “keyer” based on travel/event/receipt dates.
Enter the amount of Advance requested.
- ACCOUNT DISTRIBUTION: Enter Fund Number 11020 and Account Number 14630. (This Fund and Account Number is used exclusively for Travel Advances and should not be used at any other time.)
Print the request.
Sign the form above the Signature of Traveler line.
Have the request approved by your departmental supervisor. Travel advances do not route through approval queues other than A/P.
**Future travel or business expense reimbursements will not be processed until outstanding advances have been reconciled. All travel advance reconciliations must be processed within 30 days of the return from trip.