The University’s process relating to the payment of purchase orders (PO) is as follows:
Departments process their own purchase orders that route through Banner approval queues. Once a PO clears the final queue, a copy of the PO is sent to the vendor by the Purchasing Department if required.
A purchase order is created.
A copy of the purchase order is then sent to the originating department.
After goods are received by Bryant, an invoice is sent by the vendor to Bryant University.
The invoice must contain the purchase order number.
The information on the purchase order must match the invoice. Any discrepancies require a change order.
Any invoice over 5k requires a purchase order. All purchases of furniture, technology and software require a purchase order for any dollar amount.
Any invoice equal to or under $5k is processed as a direct expense.
Invoices are entered by the department into Banner and route through the approval queues.
Any invoice over $5K that does not have a Purchase Order requires an exemption authorization from the Vice President of Business Affairs (VPBA).